One of the most common systems followed in every organization is one to manage attendance. Organizations need a robust system to monitor attendance and work time. The system should be effective and also employee friendly. A biometric system would offer such an effective system.

The importance of a policy 

The first thing organizations need to do is develop a policy on work timings. They should be very clear whether they follow flex-time or require employees to work for specific hours. Policies on attendance need to be clear and transparent to prevent unnecessary conflict. This also ensures there is no confusion at the end of the month.

How biometrics helps? 

Biometric offers the best solution to manage attendance and work time schedules. A biometric system that uses fingerprint scanning is efficient and reliable. Fingerprints of employees can be scanned and stored on a database. Whenever the employee enters or leaves the organization, they can scan their fingerprint. This would automatically record their attendance.

This is a robust system since fingerprints are unique. There is no chance of buddy punching where an employee marks the attendance for their friend. At the end of the month, data can be analyzed to understand work trends. This data can be used to fine tune HR policies.

There are many benefits of using biometrics for attendance and time tracking:

  • It is a secure system that is fool proof. Only the employee can mark their attendance and it is virtually impossible to spoof the system.
  • Attendance calculation in manual systems is cumbersome and there are possibilities of error. With a biometric system, everything is done automatically eliminating possibility of errors.
  • Timesheets can be generated at the click of a mouse. This allows managers to get productivity data of employees for analysis.
  • The system is easy and convenient for employees too. Fingerprint scanning is easy and fast ensuring quick attendance management.
  • HR can ensure a flexible system for attendance and time management. When employees go on vacation or apply for leave, this can be easily marked using the system. Biometric systems come with a software that the HR team would have access to. They can handle break times, leave, overtime, and other issues just by making a few changes to the settings.
  • Management can get data related to employee work times at any time. Some software even provide analysis reports. These reports can be used to improve the HR policies on attendance and time management.

The article has been published by the editorial board of the Identity Herald. For more

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